St. John Lutheran School

Parent Teacher Fellowship

July 22, 2008

1. Monica Taylor opened with devotion and prayer.
2. Business Meeting:
   1. Minutes of meeting for May 27, 2008:  Presented by Tricia Morenz.  M/S/C to approve with addition of Tricia Morenz to Board Members Present.
   2. Treasurer’s Report:  Presented by Linda Prom, Treasurer.  M/S/C to accept.
   3. Principal’s Report:  Principal Leffler reported that Laurie McDonald has been hired for Little Lamb’s 3rd grade teacher.  Christie Rivers will be teaching 6, 7, &8 grade language arts.  Tiffany Bauer will be teaching social studies and also 6th grade homeroom.  Mrs. Folkman will be teaching P.E. classes, music for all grades, and art for grades 3-8.  There was an emergency Church Council meeting held on July 21st, and the decision was made to have two Kindergarten classes and one 1st grade class for this coming school year.  Overall attendance is currently over 200 students.
   4. Committee Reports:
      1. Volunteer Coordinator:  Karen Rohrer reported that all room representatives have been finalized, with the exception of the 2nd kindergarten class.  Karen is planning to hold a meeting for all room representatives to discuss ideas; no date has been set yet. The St. John garage sale will be held the 24th and 25th of July, benefiting the 7th grade trip.  A sign up was sent around to sign up for donating birthday staff treats.
      2. Family Fun:  Back to School Coffee:  This event will be chaired by the 4th grade room representatives. 
      3. Family Fun: Back to School Picnic and Open House:  Wendy Wolters has requested the file for this function./li>
      4. Car Wash:  The schedule is starting to be organized.  The money raised will benefit a new sound system for the gym.
      5. Kirby Foods/HVC/County Market:  Leah Seten resubmitted the names of individuals who signed up last year for this coming year.  There will also be a sign up at the Back to School Coffee and Back to School Picnic.  A check for $311.24 was received from IGA and given to Linda Prom.
      6. Logo Items:  Two logo shirts were voted on for the next school year. 
      7. SchoolPop:  Orientation for how to register and order for SchoolPop, Scrip, and Market Day will be offered at the school orientations.  This might also be offered at the Back to School Coffee.
      8. Scrip:  Leslie Ellison and Renee Nagy will be chairing Scrip this year.  The total sales for May 2008 were $5,800 with a rebate of $209 to the families involved.  June orders totaled $2,600, with a rebate of $193 to families.  July sales totaled $1400, with a rebate to families of $47. 60.  PTF will be marketing this program to new and current families. 
      9. BoxTops for Education:  Packets were sent home over the summer for students to collect box tops.  Students should return them the first week of school
   5. Old Business:
      
      1. Calendar Update (Family Game Night) : 2008-2009
         calendar discussed.  March Market Days were added to calendar.  January 23rd  is scheduled for 7th grade Spaghetti Dinner/Dessert Auction and PTF Game Night, the alternate date is January 30th.  
      2. Contacts Update:  Distributed and discussed contact list for Board Members, Standing Committees, Room Representatives and Family Fun Events.  
      3. Goals for fund raising:  Discussed purchases to be made with funds raised by PTF.
   6. New Business:
      
      1. New Meeting Format:  Monica Taylor discussed the format for the PTF meetings this year.  It was proposed to open up the first 30 minutes of the meeting to everyone, and offer a panel to answer submitted questions by parents.  Refreshments would be served, and then the normal meeting would convene.  The meetings with the additional 30 minutes would include September, November, February, and May.  Room representatives would be asked to attend some of these meetings.  Discussion was held to possibly offer incentives to classes who had the highest representation of parents at the PTF meetings. 
      2. Board Duties and Progression:  Monica Taylor would like all PTF Board Members to submit once a month the duties that they have completed.  These will be compiled to help future PTF Members understand their roles in the PTF. 
      3. Informational Night/Orientation Meeting:  Discussed earlier in meeting including PTF presence. 
      4. Meeting Refreshment Sign-Up and Devotional Sign-Up:  A sign up was passed around for members to provide refreshments.  This coming year those bringing refreshments are also asked to do the devotion at the beginning of the meeting. 
   7. Executive Session(budget):  Session was held by Board Members to discuss the PTF Budget this year.  The next PTF meeting will be held on August 26th, at St. John School. 
3. Monica Taylor adjourned with prayer.