St. John Lutheran  School

Parent Teacher Fellowship

Tuesday, January 29th, 2008

Minutes recorded and submitted by Tricia Morenz.

PTF Board Members Present:  Renee Nagy, Karen Rohrer, Monica Taylor, Linda Prom, Julie Tappendorf, Laurie McDonald, Ralph Leffler, Tricia Morenz, Lynn Marassa.

PTF Board Members Absent:  Faith Block

Others Present:  Diane Pelafos, Mary Slack, Michelle DeYoung.

1. Renee Nagy opened with devotions and prayer.
2. Business Meeting:
   1. M/S/C to accept the minutes from 11/27/2008.
   2. Principal's Report: Mr. Leffler reported that the enrollment is now 218 with the addition of a 4^th grade student.  On the 22^nd of January, Mr. Leffler and the teachers will be meeting.  A Crisis Management Plan will be presented to staff. Emergency situations requiring a lockdown will be discussed.  The marketing committee will be distributing a brochure for the community as a promotional tool. The Open House is scheduled for the 28^th of February. A survey will be conducted at the Open House, and also to the church members of St. John Church, both those who send their children to St. John and those that don't. Packets for enrollment for 2008-2009 school year will be sent home on the 27^th of February.  The deposit for enrollment will be due in March, and 10 monthly payments for the months of April through January. For the school year of 2009-2010, the deposit will be due in April.   Application for hardship/scholarship are available in the office. PTF conferences will be held on the 14^th and 15^th of February, students will be dismissed early on the 14^th.  Teachers for grades K-5 will be receiving a presentation from four different companies to adopt a reading series.   Money for St. Johns School from the Illinois Stated Textbook Loan Program will be used to purchase text books for grades 1-6 for next school year.
   3. Treasurer's Report:  Linda Prom reviewed the Treasurer’s report ending January 25^th.  The latest total for Box Tops was $936.40. IGA reported $364.20. Signage was ordered in November, school has not received it yet. M/S/C to accept Treasurer’s report. 
   4. Committee Reports:
      1. Box Tops For Education: The total for Box Tops was $936.40.
      2. Fun Fair: No report. Discussed that volunteers are needed.  Leah will be contacting teachers regarding baskets.
      3. Kirby Foods/HVC/County Market: Earnings for IGA was $364.20, no other reports.
      4. Logo items: No report from Michelle DeYoung.
      5. Market Day: Next sale is 1-30-08. Total profit from December 2007 including the summer was $1869. There will be no March sale, the next sales will be April 2 and the 30^th.
      6. Monical's Pizza Night: Flyers were sent home for the event. For contributions to go to St. Johns the event is all day long.
      7. Plant Sale/Danville Gardens Gift Cards Sale: There will be no plants to buy this year, instead gift cards will be available for sale to Danville Gardens. The cards will have a $10 value. Proposed to order $400 worth of cards in February, for a profit of $1200.00. The cards will be sold in April and May. Order forms will be sent home April 1^st. There will be a booth open between church services in May.
      8. Schoolpop: No report from Mary Slack.
      9. Scrip: Quarterly statements will be in March, June, and November.  The tuition credits will be credited toward the March tuition deposit, and toward the November tuition payment.  There was discussion of how to apply credit for those who pay tuition in one lump sum. Discussed applying their credit to the next years tuition.
      10. Teacher Conference Lunch-Spring: The 2^nd grade is responsible for this event, with Karla Hagan chairing.
   5. Reports from Staff, Parents, and Congregation: None.
   6. Old Business
      1. Ice Skating Party: The ice skating party was successful, discussed up early next year with Dave Bagger.
      2. Talent Show: There will be auctions for deserts during the dinner, followed by the talent show.
   7. New Business
      1. Lutheran Schools Week: No report.
      2. Nominating Committee for 2008-2009 PTF Board: Karen Rohrer asked all current PTF members if interested in serving on PTF Board next year. All current position will be retained by current members.
      3. Allocation forms/Deadline for requests: Deadline is due on April 4th. There will be a meeting on the 10^th of April, and approved on April 22^nd at the meeting at 6:30.
      4. Open House: PTF will have a booth at the Open House. Volunteers to work in booth were signed up, and to bring cookies for refreshments. A board with pictures will be created, and Logo Items will be available.
      5. Vounteers for the Track Meet: A sign up sheet for the track meet on April 5^th was passed around.
3. Karen Rhorer adjourned with prayer.