St. John Lutheran School Board Minutes

September 4th, 2007

Visitor Comments

• No visitor’s comments

Approval of Minutes

• Motion to approve August minutes. M/S/C

PTF

• No report

Publicity Sub-Committee

• Committee trying to develop plans for the 25th anniversary for St. John’s School
• Martin Graphics working on a brochure for the church and school.
• Web Site – Michelle DeYoung helping to update the school website.
• Working on ideas for various signage around the school.
• Committee would like to have some consistency on logos being used.
• Mary Slack is working on a “break even” point regarding enrollment numbers,
• Steve asked for the committee to develop preliminary budget numbers for next year’s budget.

Principal’s Report

• Written report presented.
• Current total enrollment for school is 216 students, which is still down from last year’s enrollment of 231.
• Ralph provided feedback that he feels the new school year is off to a good start.
• The new teachers (Janine Greene and Stacy Folkman) are blending into their new positions very well.
• Computer Lab
• The computers in the computer lab now have internet access.
• Content filters are in place to prevent access to inappropriate sites when using the school computers.
• Access accounts have been set up for all students.
• Greg DeYoung has been a huge asset in setting up all the computers and access for the school.
• Gettysburg Trip
• The final quote is being re-adjusted based upon the latest student head count.
• Chaperones are Pastor Wright, Deaconess Kim, Tom Bailey, Jay and Carol Young.
• Spanish Update – Currently Paul Apodaca is substitute teaching at St. John. He is a Native American, and he speaks fluent Spanish. He is teaching in the Spanish position until the position is permanently filled.

• Events
  • 9/13 School Improvement Day
  • 9/21 & 9/21 5th Grade at Camp Cilca
  • 9/27 &9/28 Picture Days
  • 9/30-10/5 Gettysburg Trip for 8th Grade

Old Business

• Finance Issues
  • Tuition payment schedule – The board feels that the schedule could be moved up 3 months. Any more could potentially hurt cash flow situations. The board would be looking to move from January to possibly April and continuing the 11 month payment schedule.
  • Credit Card Payments – There would be a charge incurred for the use of a debit card or credit card. Greg DeYound mentioned that Scool Minder software has a module that could accommodate electronic transfers (debit) that he does not think will have a charge incurred.
  • Motion made to recommend to the Finance Board that the School Board is in support of implementing payment options of debit card and credit card usage, and the School Board will work with the Finance Board to get these options implemented. M/S/C

New Business

• Ralph presented an acceptable use policy that Greg DeYoung helped create for the computer lab.
• Motion made to accept the proposed acceptable use policy and technology agreement. M/S/C

• Approval of Coaches
  • Volleyball
    • 8th Girls- Rise Lange
    • 7th Girls – Jeff Demith
    • 5th/6th Girls – Juleigh Miller / Gayle Holderfield
• Cross Country – Ed Drebes
• Basketball
  • 7th/8th Boys – Jay Young / Chip Garth
  • 5th/6th Boys – Dan Martin / Chuck Martin
  • 7th/8th Girls – Lyle Wachtel / Jay Walker / Jeff Demith
  • 5th/6th Girls – Jay Young / Chip Garth

• 25th Year Anniversary – Steve asked that the publicity committee develop some ideas for celebrating the anniversary.
• Board Policy & Manual Format – Ralph would like the board to develop an improved policy manual using a format that is easy to read and update with revisions. Ralph proposes using a 3-ring binder w/ an index that would cover school and School Board policy.

• Locks for School Lockdown - Trustees secured a quote for the new locks to complete 15 doors at a total cost of $7,200.
• Scholarship Line Item for Special Gifts – Steve would like to add another line item to Special Gifts for scholarships. This would allow us to build up a scholarship fund through the Thrivent matching gifts program.